As part of the Residence Life and Housing Operation's commitment to providing common space to its residents, the following regulations apply for these residential spaces.
Residential meeting spaces are available for use in the fall and spring semesters; reservations are not accepted for winter and summer breaks due to office closures and summer conferences.
Reservation request forms may be submitted here.
Residence Life and Housing Operations reserve the right to require additional information before processing a request, and maintains the authority to deny requests in accordance with residential and University policies. Once a reservation request has been approved, the sponsoring department or organization will receive an e-mail confirmation. Most requests will be approved within 48 business hours of submission.
The sponsoring department or organization must pick up the keys for the space by 4:30 PM the day of the event (if for a weekend/holiday event, by 4:30 PM on the preceding business day). Any keys checked out must be returned by 4:30 PM on the following business day. If the keys are not returned by 4:30 PM the following business day, a $50 fee will be assessed for replacing the keys. Key pick-ups and returns will be conducted at the following locations:
- Central Campus reservations (everything except Clairmont): receptionist in the Office of Resdidence Life & Housing, located on the ground level of Alabama Hall
- Clairmont Campus reservations (H-Space, Penthouse): receptionist in the Clairmont Campus Community Office, located on the entry level of the Clairmont Tower
Set-ups can only be requested for Clairmont H-Space. For other spaces, departments or organizations may arrange with Campus Services to have tables and chairs delivered as long as it does not impede access to the area or exceed capacit limits. Residence Life and/or Housing Operations is not responsible for any arrangements with other departments/companies for delivery of materials. Any damage caused by delivery will be charged to the sponsoring department/organization.
Students, employees, faculty, and other guests must abide by any requests made by Residence Life staff (i.e. Resident Advisors, Residence Hall Directors, Assistant Directors, and other staff) including those to reduce noise or control guest behavior. A department or organization may lose reservation privileges for excessive noise or refusal to follow staff instructions.