While the offices of Residence Life and Housing Operations welcome all members of the Emory University community, it has policies and procedures governing the use of its residential space to reflect its focus on residential living and the needs of the students residing in each residence hall.

Reservation Rates 

*All rates/capacities are currently tentative, please check back for updates.

Emory University academic departments, administrative departments and SGA-chartered student organizations are permitted to reserve the following residential spaces during the academic year:

Space Hours Available Capacity A/V Fee* Set-Up
Alabama Lawn 8 am - 10 pm 50 N $0 N/A
Clairmont H-Space 7 am - midnight 40 Y $40 by request**
Clairmont Penthouse 7 am - midnight 50 N $80 lounge furniture
Clairmont Tower Pavers 7 am - midnight 100 N $0 N/A
Dobbs Lawn 8 am - 10 pm 50 N $0 N/A
Dobbs Parlor 7 am - 5 pm 50 N $40 lounge furniture
Few Classroom 129 7 am - midnight 30 Y $40 u-shape
Few Classroom 131 7 am - midnight 30 Y $40 u-shape
Few Demonstration Kitchen special request only - - $225 N/A
Few Seminar Room G22 7 am - midnight 12 limited $40 solid rectangle
Few/Evans Bricks 8 am - 10 pm 50 N $0 N/A
Harris Parlor 7 am - 5 pm 70 N $40 parlor furniture
James W. Wagner Quad 8 am - 10 pm 50 N $0 N/A

Fees collected for the use of these residential spaces are allocated toward maintaining and cleaning these spaces.

** Configurations may be requested by the organizing group, and are subject to additional set-up fees.

Reservation Policies

As part of the Residence Life and Housing Operation's commitment to providing common space to its residents, the following regulations apply for these residential spaces.

H-Space

H Space

h space

h space

h space

Clock Tower Commons

clock tower commons

Tower Penthouse

tower penthouse

tower penthouse

tower penthouse

tower penthouse

tower penthouse

Few 129

few 129

Few 131

few 131

Each department or organization is allowed to reserve a residential space for a maximum of three times a semester. Residence Hall Association, Residence Life and Housing Operations are exempt from this policy.

Residential meeting spaces are available for use in the fall and spring semesters; reservations are not accepted for winter and summer breaks due to office closures and summer conferences.

The sponsoring department or organization must submit a completed reservation request form in order to request a space. Reservation requests must be made at least 5 business days in advance, but no more than 45 days in advance. Any changes or cancellations must be received in writing no less than 48 hours before the event begins.

Reservation request forms may be submitted here.

Residence Life and Housing Operations reserve the right to require additional information before processing a request, and maintains the authority to deny requests in accordance with residential and University policies. Once a reservation request has been approved, the sponsoring department or organization will receive an email confirmation. Most requests will be approved within 48 business hours of submission.
A 10-digit Speed Type number (generally 00000XXXXX) is required for every reservation. Cancellations made less than 72 hours in advance will still incur the reservation fee. Events planned or co-planned by Residence Hall Association (RHA), Residence Life, or Housing Operations do not incur a reservation charge.
The Registrar's Office has scheduling priorities for Few Classrooms 129 and 131 during the academic year from 8:00 AM until 6:00 PM Monday through Friday.

The sponsoring department or organization must pick up the key(s) for the space by 4:30 PM the day of the event (if for a weekend/holiday event, by 4:30 PM on the preceding business day). Any keys checked out must be returned by 4:30 PM on the following business day. If the keys are not returned by 4:30 PM the following business day, a $50 fee will be assessed for replacing the keys. Key pick-ups and returns will be conducted at the following locations:

  • Central Campus reservations (everything except Clairmont): Service Center Desk in the Offices of Residence Life & Housing Operations, located on the ground level of Raoul Hall.
  • Clairmont Campus reservations (H-Space, Penthouse): Service Center Desk in the Clairmont Campus Tower Office, located on the entry level of the Clairmont Tower.
Tables and chairs requests are fulfilled on a case-by-case basis and incur an additional fee (we try to provide an estimate in the confirmation). Our offices reserve the right to require an outside company or other Emory department to supply tables and chairs at the expense of the sponsoring department or organization. The sponsoring department or organization will be responsible for organizing any required outside delivery and set-up.

Set-ups can only be requested for Clairmont H-Space. For other spaces, departments or organizations may arrange with Campus Services to have tables and chairs delivered as long as it does not impede access to the area or exceed capacity limits. Residence Life and/or Housing Operations is not responsible for any arrangements with other departments or organizations for delivery of materials. Any damage caused by delivery will be charged to the sponsoring department or organization.

Parking is not included with a residential space reservation. The offices of Residence Life and Housing Operations are not responsible for any parking citations issued, nor does it have the ability to retract or modify citations. For more information, please visit Emory's Parking and Transportation site.

Events can be catered by any third-party organization or company. It is the sole responsibility of the sponsoring department or organization to provide these arrangements, give the caterer access to the building for set-up, and ensure appropriate cleanup by the catering service after the event. The sponsoring department or organization is also responsible for ensuring the caterer adheres to Emory University policies, including behavior and safety regulations.

Some spaces contain A/V equipment and if the sponsoring department or organization intends to use the equipment, it must indicate this on the request form. After requesting A/V, the sponsoring organization will receive the code to access the A/V equipment. The code should not be shared with other parties, and is subject to change. On-site A/V assistance is not provided; if a sponsoring department or organization is unfamiliar with the A/V equipment, a pre-event tutorial must be requested no later than 72 hours before the event.

If any damages occur during the time period of a reservation, the sponsoring organization or department will be charged any and all fees for replacing or repairing the damaged area. If the residential space is left in a condition that requires cleaning beyond the normal service, an excessive cleaning charge may also be applied. The sponsoring organization or department will be informed if a damage or excessive cleaning charge is assessed.

Most furniture can be moved within the room. Any furniture that is moved must be returned to its original configuration at the end of the reservation time. Guests may not remove furniture from the room. A/V cabinets and consoles cannot be moved from their fixed locations.

The sponsoring department or organization is responsible for keeping music and other noise at low levels inside and outdoors, as there are students residing in the halls. The sponsoring department or organization is expected to adhere to Emory University policies and are  responsible for the conduct of their guests.. As our residential meeting spaces are located within theresidence halls, alcohol is prohibited in and around the residential meeting spaces. Additionally, Emory is a tobacco-free campus and smoking or electronic cigarettes are not permitted inside or around any residence hall.

Students, employees, faculty, and other guests must abide by any requests made by Residence Life staff (i.e. Resident Advisors, Complex Directors, Assistant Directors, and other staff) including request to reduce noise or control guest behavior. A department or organization may lose reservation privileges for excessive noise or refusal to follow staff requests.